Understanding Meetings

Important Notes:

• A meeting may be created as a single meeting or meeting series. However, because of the way GovernSpot associates information to a specific meeting, such as agenda and minutes, a meeting series must be cancelled or changed on an single meeting basis.

Main Information Objects:

A meeting is a scheduled event to which members are invited which may optionally have an agenda, minutes/action items, and recorded attendees.

Meeting
A meeting is a scheduled event to which members are invited. A meeting may be created by a group's Chair or administrator as a single meeting or meeting series. However, because of the way GovernSpot associates information to a specific meeting, such as agenda and minutes, a meeting series must be cancelled or changed on an single meeting basis.

Agenda
Each meeting may optionally possess an agenda, which may include:

• Open group topics picked and assigned to the agenda
• One-time meeting topics which only exist on that agenda. Examples of meeting topics that may be added to an agenda include introductions or reading of previous minutes.

For each topic, a specific amount of time may be allotted. 

Attendees
Group members are automatically invited to all group meetings. However, a group chair or administrator may also note specific member attendance in the system.

Minutes
For each meeting, specific notes may be taken and associated with meeting topics. additionally, specific minutes may be marked as action items and assigned to specific members.