Adding or Deleting Files Associated with a Meeting

Important Notes:

• Meeting, topic, and group files are stored separately. For instructions for adding or deleting a Group or topic-specific file, click here.
• When uploading a file, the file will be added to the currently accessed folder. If a file is added to the top level/root (no folder) or is added to the wrong folder, the file can be easily moved to the correct folder after it is uploaded.

A. Adding a File to a Meeting:

1. First, access the group page for the Meeting file(s) you wish to add a file to by clicking on the Groups list drop down in the upper right areas of the application, and clicking on the desired group.

2. Next, access the Meetings list for the selected group by clicking on the Meetings choice in the application header.

3. Next, select a meeting from the list of meetings you wish to add a file to.

4. Next, click the folder icon in the upper right corner of the meeting page to access the files associated with a meeting.

5. Next, drag the file from any folder to the orange upload icon, or click on the upload icon to open a dialogue to select a file.

Note: The file will be added to the folder currently being viewed in GovernSpot (or no folder if no folder is selected).

6. Next, select a file from the 'Select File' menu (may vary based on operating system) and click the 'Open' button (or equivalent).

7. Next, click the green 'Upload' button to complete the file upload process.

Note: You may change the name of the file in GovernSpot by modifying the name  in the text box prior to uploading.

8. Lastly, you can verify the file was added by reviewing the attachments list at the bottom of the Attachments page.

 B. Deleting a File to a Meeting:

1. First, access the group page for the Meeting file(s) you wish to delete a file from by clicking on the Groups list drop down in the upper right areas of the application, and clicking on the desired group.

2. Next, access the Meetings list for the selected group by clicking on the Meetings choice in the application header.

3. Next, select a meeting from the list of meetings you wish to delete a file from.

4. Next, click the folder icon in the upper right corner of the meeting page to access the files associated with a meeting.

5. Next, click the "3-dot" icon to the left of the file name you wish to delete. Note that you may need to first navigate to the folder where the file is stored.

6. Next, on the pop-up menu, click on the Delete icon to initiate deletion of the file.

7. Lastly, click the 'Delete' button on the confirmation dialogue to delete the file from the meeting.